The system supports both the manual setting of breaks based on times (e.g. from 12:00 p.m. to 1:00 p.m.) or the statutory observance of the breaks
Calculation of the break time
The break time is recorded based on the first and last recorded time minus the recorded hours.
For example, an employee records from 8:00 a.m. to 9:30 a.m., from 10:00 a.m. to 12:30 p.m. and from 1:00 p.m. to 5:00 p.m.
The attendance time from 8:00 a.m. to 5:00 p.m. = 9 hours
The recorded hours are now deducted from this.
9 hours – 1.5 hours – 2.5 hours – 4 hours = 1 hour break time
Break time tracked or added by rules
If there is a time type with the “Break” setting and this is also recorded or added by a rule, this is added to the calculated working time.
If a rule adds a break time of 3:00 p.m. to 3:15 p.m. to the example above.
1 hour + 0.25 hours = 1.25 hours rest time
Automatic break deduction on legal claim
The system can enforce compliance with the statutory breaks. If the legal requirement is not met, the necessary break is automatically booked.
The test takes place over two stages. The first stage checks compliance with the minimum break per day.
| Recorded hrs. | Calculation |
|---|---|
| > 7 hrs. | = 0.5 – biggest break in the day |
The second stage checks the complete break times per day, graduated to the working time (attendance time).
For example, an employee records from 7:30 a.m. to 12:00 p.m. and from 12:30 p.m. to 5:15 p.m. This results in a break time of 0.5 hours with a working time of 9.25 hours.
The system would now increase the break from 0.5 hours to 1 hour.
| Recorded hrs. | Calculation |
|---|---|
| > 10 hrs. | = 1 – pause time |
| > 9.5 hrs ** | = 1 – (10 – erf. hours) – break time |
| > 7.5 hrs. | = 0.5 – pause time |
| > 7.25 hrs ** | = 0.5 – (7.5 – erf. hours) – break time |
| > 5.75 hrs. | = 0.25 – pause time |
| > 5.5 hrs ** | = 0.25 – (5.75 – inv. hours) – break time |
** The system takes into account that the hours recorded do not fall under the entitlement. For example, with a working time of 9.75 hours, a break deduction of 1 hour would not be correct, since after the break deduction only 8.75 hours were worked, which in turn would only result in a break deduction of 0.5 hours. In this case, the system would deduct a break of 0.75 hours.